Constitution

Al-Madinah Cultural Center

 

Article I General

  1. The official name of this organization shall be Al-Madinah Cultural Center, hereinafter referred to as the ORGANIZATION or AMCC.
  2. The organization shall operate as a non-profit organization.
  3. The organization shall operate legally in all matters and abide by the applicable rules and policies of the University of Minnesota.
  4. The organization shall exist for the following purposes:
    1. To create a better understanding of and appreciation for the diverse cultures of Islam and the Muslim world and reduce anti-Muslim prejudice.
    2. To provide a welcoming environment for all students to gather and interact.

 

Article IIMembership

  1. Membership is open to all students, staff, faculty, and alumni at the University of Minnesota—Twin Cities regardless of race, religion, color, sex, national origin, disability, age, veteran status, creed, marital status, public assistance status, or sexual orientation, as well as any other protected status.
  2. Students currently enrolled in at least six credits at the University of Minnesota—Twin Cities shall constitute at least two thirds of the membership of the organization at all times.
  3. To become a member, one must attend one General Body Meeting (hereinafter referred to as GBM), OR at least two events, AND be on the AMCC mailing list.
  4. All members have a right to receive emails/notices of any kind, publications, and any information about the organization.
  5. All members have the right to participate in any events/activities sponsored by the organization.
  6. All members must comply with the guidelines in this constitution.
  7. All members have voting rights in the ratification of amendments, elections, impeachment of the President, and dissolution of AMCC for that year.

 

Article IIIPartnership

  1. AMCC shall partner with the Muslim Students Association of the University of Minnesota (hereinafter referred to as MuslimSA) to coordinate and jointly deliver activities as appropriate.
    1. The MuslimSA representative shall attend Board Meetings as a non-Executive member as outlined in Article IV, Section 1, Clause 3 and follow decorum as outlined in Article XI, Section 2, Clause 2.
  2. AMCC shall partner with both Islamically and culturally relevant student organizations to coordinate and jointly deliver activities as appropriate. Student Organizations at the University of Minnesota are encouraged to apply for Partner status with AMCC.
    1. Students Organizations (hereinafter referred to as Registered Student Organizations or RSOs) must be currently registered with the Student Unions and Activities office at the University of Minnesota.
    2. RSOs may submit an application for Partnership at any point: applications will be reviewed on a rolling basis and can be found on the AMCC website.
    3. A board member from an RSO must meet with members from the AMCC Executive Board within two weeks of achieving Partner status. AMCC reserves the right to revoke Partner status should this condition fail to be met.
    4. To maintain Partner status, a Partner may reapply by the beginning of every academic year following its first year or partial year as a Partner.
    5. Partners may attend Board Meetings as non-Executive members and follow decorum as outlined in Article XI, Section 2, Clause 2.
    6. Partners of AMCC may be granted privileges of using the facilities and assets of AMCC upon approval by the Executive Board.
    7. For opportunities of collaboration, Partners will be asked to notify the Executive Board a minimum of two days before the meeting at which they plan to present their proposal. AMCC Partners will be given priority in regards to AMCC sponsored events.

 

Article IV – Officers and Elections

Section I: Officers

  1. The Executive Board shall consist of the following voting officers: President, Vice, President, Treasurer, Secretary, Events Coordinator, Volunteer Coordinator, Outreach Coordinator, Public Relations Officer, Historian, and Webmaster.
  2. The duties/responsibilities of these offices include, but are not limited to:
    1. President
      1. Presiding over all meetings and serving as chair of the Executive Board.
      2. Acting as the official representative of the organization.
      3. Utilizing the resources of AMCC to achieve the purposes of AMCC.
    2. Vice President
      1. Assisting the President in overseeing the affairs of the organization.
      2. Performing tasks assigned by the President.
    3.  Treasurer
      1. Maintaining the bank account.
      2. Keeping accurate, up-to-date records of the organization’s financial transactions.
      3. Preparing the budget, in consultation with the Executive Board.
      4. Submitting grants and all related paperwork.
      5. Issuing checks.
      6. Preparing a report at the end of the year.
      7. Performing tasks assigned by the President.
    4.  Secretary
      1. Arranging meeting times and locations.
      2. Taking minutes at all meetings.
      3. Responsible for issuing the weekly email newsletter.
      4. Performing tasks assigned by the President.
    5. Events Coordinator
      1. Looking after logistical responsibilities of AMCC events and programs.
      2. Reserving rooms.
      3. Performing tasks assigned by the President.
    6. Volunteer Coordinator
      1. Coordinating volunteers for AMCC events.
      2. Coordinating volunteer opportunities for the AMCC general body that collaborate with organizations within the University community, as well as the larger metropolitan community.
      3. Performing tasks assigned by the President.
    7. Outreach Coordinator
      1. Generating and maintaining publicity of AMCC toward other student organizations.
      2. Coordinating co-sponsorships with other student organizations.
      3. Coordinating advertisement of events to other student organizations.
      4. Performing tasks assigned by the President.
    8. Public Relations
      1. Generating and maintaining publicity of AMCC toward the University community, as well as the larger metropolitan community.
      2. Coordinating advertisements of events to the University community, as well as the larger metropolitan community.
      3. Performing tasks assigned by the President.
    9.  Historian
      1. Documenting information and logistics pertaining to the event planning processes.
      2. Collecting qualitative, as well as quantitative details pertaining to AMCC events.
      3. Performing tasks assigned by the President.
    10.  Webmaster
      1. Maintaining the official website of AMCC.
      2. Maintaining the social media and other online account information of AMCC.
      3. Maintaining the technological needs of AMCC.
      4. Designing fliers for AMCC events.
      5. Performing tasks assigned by the President.
  1. The Executive Board shall have the following non-voting members: Muslim Students Association Representative and AMCC Adviser.
    1. Muslim Students Association Representative
      1. Must be approved by the AMCC Executive Board, and may be the MuslimSA President or any member of the MuslimSA.
      2. Conveys the opinions of the MuslimSA to the AMCC Executive Board on any and all issues.
      3. Conveys the opinions of the AMCC to the MuslimSA Executive Board on any and all issues.
    2.  Adviser
      1. Shall be selected by a majority vote of the Executive Board.
      2. Serves as an adviser to AMCC.
      3. Guides, mentors, and advises the Executive Board and individual members of the AMCC Executive Board on activities and policies.
      4. Monitors AMCC policies and activities for violations of law or University of Minnesota Policies.
  2. The President may, in consultation with the Executive Board, appoint additional non-voting members as necessary.
  3. All officers must be enrolled students at the University of Minnesota and registered for at least six credits.
  4. The organization may send representatives to the Minnesota Student Association (msa) and other such organizations as the need arises.
  5. The term of office begins July 1st after the end of the Spring semester, lasting until June 30th of the following year.
  6. Removal from office
    1. Removal of the President shall require a 2/3 vote of all present General Body members.
    2. In the event the General Body convenes for the purpose of impeaching the President, he/she shall be given the chance to speak on behalf of him/herself.
    3. Any member of the Executive Board, excluding the President, may be removed for unsatisfactory performance after a written notice was provided to that officer by a majority vote of the Executive Board.
    4. The Executive Board reserves the right to remove any appointed non-voting officer.
  7. Should the office of President become vacant at any time, the Vice President shall become acting President, and the Executive Board shall select a new Vice President with a majority vote.
  8. Should the offices of Treasurer, Secretary or Events Coordinator become vacant at any time, the Executive Board shall elect a new officer by a majority vote.
  9. Should the offices of President and Vice President become vacant concurrently, the treasurer will maintain operations of AMCC until a new President and Vice President is elected within three weeks by the Executive Board.

Section II: Elections

  1. Elections shall be held during the last weeks of Spring semester each year.
  2. Elections shall be held on the Minneapolis Campus of the University of Minnesota in AMCC or as central a location as possible.
  3. Elections for the position of Presidency shall be held exactly one week prior to the elections of all other Executive Board positions.
    1. The Executive Board position of Treasurer is exempt from the elections process. The Treasurer shall be selected by the new Executive Board through an application process soon after elections.
  4. Runner-ups for the position of Presidency are allowed to accept a subsequent nomination for any other executive board position.
  5. There shall be an Elections Committee to supervise the elections process.
    1. This committee shall be comprised of three impartial individuals, who are neither members of the Executive Board, nor running for any office in this election.
    2. The Executive Board shall determine the composition of this Committee.
    3. The Elections Committee and Chair shall be selected by the Executive Board, and may not be a member of the Executive Board.
  6. The Elections Committee shall:
    1. Oversee the nominating process, which includes collecting nominations and contacting each nominee to determine their acceptance/refusal of the nomination.
    2. Oversee the election process, which includes determining a location, preparing a ballot, determining the voting process and tallying the votes.
    3. Oversee the selection process as outlined in Section II, Article 10.
  7. Nominations may be submitted by members only; self-nominations will be accepted.
  8. The date of the elections shall be determined and announced at least two weeks prior.
  9. Only registered members are eligible to vote. On site registrations will not be accepted.
  10. The Elections Committee shall tally votes immediately after voting ends.
    1. After votes are tallied, the Elections Committee shall provide the vote counts to the Executive Board.
    2. The Executive Board and the Elections Committee shall separately select each office’s most qualified candidate from the two highest polling candidates of each office.
    3. The Executive Board and the Elections Committee shall compare selections.
      1. Any candidate selected by both the Executive Board and the Elections Committee shall be named successor to the office.
      2. In the case that the Executive Board and Elections Committee have chosen different candidates for an office, the successor will be determined by a simple plurality vote.
    4. The Presidential and Vice Presidential office successors will be determined by a simple plurality vote.
      1. In the case of a tie, a revote will ensue.
    5. The Elections Committee shall destroy all ballots immediately after votes are tallied.
    6. Election results will be first told to the successors for their respective offices, followed by an immediate announcement to the general membership by email or any other medium.
    7. The number of votes shall be revealed to whomever requests it.

 

Article V – Committees

Section I: Definitions

  1. An ad hoc committee, hereinafter referred to as a committee, is hereby defined as a committee formed to achieve a desired short-term goal.
  2. The executive board of AMCC will hereinafter be referred to as the board.
  3. The president of AMCC will hereinafter be referred to as the president.
  4. The vice-president of AMCC will hereinafter be referred to as the vice-president.

Section II: Structure and Function

  1. The Executive Board shall form standing committees and reserves the option to form special committees. The board may form ad hoc committees as necessary.
    1. Final committee decisions must be approved by the Executive Board. The formation of the Elections Committee is exempt from this rule.
  2. Upon formation of such a committee, the board shall appoint a chairperson to head the committee, to act as a spokesperson for the committee, and to serve as a liaison between the committee and the board.
  3. The board shall afford a committee all assistance as might be necessary for it to perform its tasks.
  4. The committee shall submit all final plans to the board, the president, or the vice-president for approval before they can be executed.
  5. The president and the board shall reserve the right to override any decision made by a committee.
  6. In the case of any dispute, the board shall act as the final authority.
  7. The committee shall keep a log-book of activities for documentation and record-keeping purposes.
  8. The committee shall be responsible for reporting to the board as frequently as required by the board and for providing all such information as may be requested by the president and the board.
  9. Within 15 days of achieving its goal, the committee shall submit a document outlining its internal processes and any other output as may be requested by the board.

Section III: Suspension and Dissolution

  1. The president, after consultation with the vice-president, may suspend a committee for a total of no more than 7 days within a period of 30 days, after which he/she shall report to the board and seek approval for further suspension or dissolution.
  2. The board may suspend or dissolve a committee based on the recommendation of a board member.
  3. Discretionary suspension and dissolution shall be in effect as soon as the committee chairperson is notified of the aforementioned measures.
  4. All committees shall be deemed suspended beginning the last day of the board’s term and shall await resumption from the incoming board.
  5. A committee shall be deemed dissolved if suspended for more than 30 contiguous days.
  6. A committee shall continue to exist for as long as is necessary for it to achieve its goal and submit documentation as required by Section II, Clause 9 of these By-Laws; after which it will automatically be deemed dissolved.

 

Article VI – Meetings

Section I: Meetings of the General Body

  1. The organization shall hold a meeting of the General Body not less than twice each semester.
  2. General Body Meetings may be called by the President, a petition signed by a majority of the Executive Board, or a petition signed by 1/3 of the membership.
  3. Upon request, an agenda of this meeting shall be provided at least twenty-four hours prior.
  4. Quorum for voting shall be established with the attendance of 2/3 of all voting members.
  5. Resolutions shall be adopted by a simple majority vote.
  6. The President or Vice President shall moderate these meetings.
  7. If neither the President nor the Vice President is available, the President shall appoint a moderator from within the Executive Board.
  8. The Executive Board will present to the General Body a report of its activities since the previous meeting, at which point the Assembly may examine, criticize, oppose, or reject any action taken by the Executive Board.

Section II: Meetings of the Executive Board

  1. The Executive Board shall meet not less than once every two weeks during the regular academic year. Summer meetings are encouraged, but shall be held at the discretion of the Executive Board.
  2. Meetings of the Executive Board shall be closed, except when the President, or a petition of 2/3 of the Executive Board, decides that a particular meeting will be open to the general membership. If open, non-Executive members shall remain silent unless permitted to speak.
  3. Minutes shall be made available to the membership upon request.
  4. The quorum of these meetings shall consist of ½ of the Executive Board, one of whom must either be the President or the Vice President.
  5. Only the Executive Board may vote at Board meetings. Members of the Executive Board may vote in absentia provided they submit a written confirmation of their vote (email is acceptable).
  6. Meetings may be called at any time by the President or by petition of 2/3 of the Executive Board.
  7. The President shall chair all meetings, or appoint a chair.
  8. In the case of a tied vote, appointed members of the board shall be permitted to cast their votes.

 

Article VII – Finances

  1. All of AMCC’s revenue shall come from student services fees, grants of any kind, fundraising, and gifts/contributions. Gifts/Contributions require approval by the Executive Board.
  2. A detailed, updated record must be kept for the entire functioning of the finances, revenues and expenditures. The record shall be made available upon request to the executive board.
  3. All monies shall be budgeted and approved by the Executive Board each fiscal year. The treasurer shall prepare the budget based upon the recommendations of the Executive Board.
  4. AMCC shall have two interest-free bank accounts, one of which will be used for the allocation of 10% of the student services fees received.
  5. All expenditures must be authorized by the President or Vice President, in consultation with the Treasurer.
  6. All checks issued from the account must be signed by the President, Vice President, or Treasurer.
  7. No part of the earnings of AMCC shall be used for the benefit of or distributed to any officers or members except in the form of reimbursement.
  8. All funds collected for a specific cause shall be used only for that specific cause.
  9. At the time of the dissolution of the organization, residual assets shall be distributed to the University of Minnesota Muslim Students Association. In the event that the Muslim Students Association no longer exists, the remaining assets shall be distributed to non-profit organizations within the University of Minnesota at the discretion of the Executive Board.
  10. AMCC must maintain its legal obligations at all times by being sponsored by a fiscal agency or by independently obtaining non-profit status.

 

Article VIII – By-Laws

  1. By-Laws may be proposed by members of AMCC.
  2. Enactment, modification and removal of By-Laws requires a 2/3 vote of the Executive Board.

 

Article IX – Amendments

  1. Amendments to this Constitution may be proposed by members of AMCC.
  2. Once proposed, the Executive Board may choose to approve the proposed amendment or approve a modification of the proposed amendment by a simple majority.
  3. Any proposal approved by the Executive Board must be placed on the agenda of the next General Body meeting for ratification. The General Body may ratify the proposed amendment by a 2/3 vote of those present.
  4. Ratified amendments take effect immediately after ratification.
  5. Proposed amendments that have been defeated may not be proposed for one month after being defeated.
  6. Amendments shall henceforth be added within their respective articles
  7. Dates of change shall be documented for all amendments.

 

Article X – Ratification

  1. This Constitution was ratified on [02-28-14] by a unanimous vote of the Executive Board, followed by 2/3 vote of the General Body and replaces the previous constitution.

 

 

Amendments

Amendment I

Article IV, Section II, Clause 8 and 9 shall henceforth be read as:

  1. Elections shall be held for offices of President, Vice President, Secretary, Events Coordinator, and Public Relations

 

This Amendment was ratified on [03-09-07] by a unanimous vote of the Executive Board, followed by 2/3 vote of the General Body and will replace the respective part of the constitution thereafter.

 

Amendment II

Article IV, Section I, clause 1 shall reflect the addition of the following Executive Board voting officer positions and their duties:

  1. Volunteer Coordinator, Outreach Coordinator, Historian, and Webmaster.

This Amendment was ratified on [04-17-12] by a unanimous vote of the Executive Board, followed by 2/3 vote of the General Body and will replace the respective part of the constitution thereafter.

 

Amendment III

Article IV, Section II, Clause 3 and 4 shall henceforth be read as:

  1. Elections for the position of Presidency shall be held exactly one week prior to the elections of all other executive board positions.
  1. Runner-ups for the position of Presidency are allowed to accept a subsequent nomination for any other executive board position

 

This Amendment was ratified on [04-17-12] by a unanimous vote of the Executive Board, followed by 2/3 vote of the General Body and will replace the respective part of the constitution thereafter.

 

Amendment IV

Article V shall henceforth be read as:

Article V – Committees

Section I: Definitions

  1. An ad hoc committee, hereinafter referred to as a committee, is hereby defined as a committee formed to achieve a desired short-term goal.
  2. The executive board of AMCC will hereinafter be referred to as the board.
  3. The president of AMCC will hereinafter be referred to as the president.
  4. The vice-president of AMCC will hereinafter be referred to as the vice-president.

Section II: Structure and Function

  1. The board may form ad hoc committees as necessary.
  2. Upon formation of such a committee, the board shall appoint a chairperson to head the committee, to act as a spokesperson for the committee, and to serve as a liaison between the committee and the board.
  3. The board shall afford a committee all assistance as might be necessary for it to perform its tasks.
  4. The committee shall submit all final plans to the board, the president, or the vice-president for approval before they can be executed.
  5. The president and the board shall reserve the right to override any decision made by a committee.
  6. In the case of any dispute, the board shall act as the final authority.
  7. The committee shall keep a log-book of activities for documentation and record-keeping purposes.
  8. The committee shall be responsible for reporting to the board as frequently as required by the board and for providing all such information as may be requested by the president and the board.
  9. Within 15 days of achieving its goal, the committee shall submit a document outlining its internal processes and any other output as may be requested by the board.

Section III: Suspension and Dissolution

  1. The president, after consultation with the vice-president, may suspend a committee for a total of no more than 7 days within a period of 30 days, after which he/she shall report to the board and seek approval for further suspension or dissolution.
  2. The board may suspend or dissolve a committee based on the recommendation of a board member.
  3. Discretionary suspension and dissolution shall be in effect as soon as the committee chairperson is notified of the aforementioned measures.
  4. All committees shall be deemed suspended beginning the last day of the board’s term and shall await resumption from the incoming board.
  5. A committee shall be deemed dissolved if suspended for more than 30 contiguous days.
  6. A committee shall continue to exist for as long as is necessary for it to achieve its goal and submit documentation as required by Section II, Clause 9 of these By-Laws; after which it will automatically be deemed dissolved.

Section IV: Enactment

  1. This section of the by-laws will be effective as of the date of its ratification by the board as required by the AMCC
  2. Once ratified, this section of the By-Laws will also be applicable to all pre-existing ad hoc committees.

 

This by-law was ratified on [10-17-12] by a unanimous vote of the Executive Board, followed by 2/3 vote of the General Body and will replace the respective part of the constitution thereafter.

 

Amendment V

Article II, Section II shall henceforth be read as:

  1. AMCC shall partner with both Islamically and culturally relevant student organizations to coordinate and jointly deliver activities as appropriate. Student Organizations at the University of Minnesota are encouraged to apply for Partner status with AMCC.
    1. Students Organizations (hereinafter referred to as Registered Student Organizations or RSOs) must be currently registered with the Student Unions and Activities office at the University of Minnesota.
    2. RSOs may submit an application for Partnership at any point: applications will be reviewed on a rolling basis and can be found on the AMCC website.
    3. A board member from an RSO must meet with members from the AMCC Executive Board within two weeks of achieving Partner status. AMCC reserves the right to revoke Partner status should this condition fail to be met.
    4. To maintain Partner status, a Partner may reapply by the beginning of every academic year following its first year or partial year as a Partner.
    5. Partners may attend Board Meetings as non-Executive members and follow decorum as outlined in Article XI, Section 2, Clause 2.
    6. Partners of AMCC may be granted privileges of using the facilities and assets of AMCC upon approval by the Executive Board.
    7. For opportunities of collaboration, Partners will be asked to notify the Executive Board a minimum of two days before the meeting at which they plan to present their proposal. AMCC Partners will be given priority in regards to AMCC sponsored events.

This amendment was ratified on [01-31-14] by a unanimous vote of the Executive Board, followed by 2/3 vote of the General Body and will replace the respective part of the constitution thereafter.

 

Amendment VI

Article IV, Section II, Clause 10 shall henceforth be read as:

  1. The Elections Committee shall tally votes immediately after voting ends.
    1. After votes are tallied, the Elections Committee shall provide the vote counts to the Executive Board.
    2. The Executive Board and the Elections Committee shall separately select each office’s most qualified candidate from the two highest polling candidates of each office.
    3. The Executive Board and the Elections Committee shall compare selections.
      1. Any candidate selected by both the Executive Board and the Elections Committee shall be named successor to the office.
      2. In the case that the Executive Board and Elections Committee have chosen different candidates for an office, the successor will be determined by a simple plurality vote.
    4. The Presidential and Vice Presidential office successors will be determined by a simple plurality vote.
      1. In the case of a tie, a revote will ensue.

 

This amendment was ratified on [02-28-14] by a unanimous vote of the Executive Board, followed by 2/3 vote of the General Body and will replace the respective part of the constitution thereafter.

 

This constitution shall be available in the office and website.


 

Approved By-Laws

Article IV, Section II, Clause 8 (a):

  1. Elections for additional non-voting offices/Officers can be held by that year’s election committee as deemed necessary by the Executive Board.
  2. This By-Law was ratified on [02-14-06] by a unanimous vote of the Executive Board, followed by 2/3 vote of the General Body and will be used as part of constitution thereafter.

Article IV, Section II, Clause 9 (b):

  1. In the case of a dispute between a member and the Executive Board, both parties shall present their cases to a meeting of the general body held within 15 days of the said dispute arising and at least 7 days prior to the concerned elections occurring. A majority vote cast by secret ballot of all those assembled will be the final authority.
  2. This By-Law was ratified on [03-06-07] by a unanimous vote of the Executive Board.